A Board Resolution For Issue of Shares is a crucial corporate document required under Indonesian law whenever a company decides to increase its share capital through the issuance of new shares. This document is essential for compliance with Law No. 40 of 2007 on Limited Liability Companies and must be prepared before any share issuance can proceed. It serves multiple purposes: documenting the board's decision-making process, providing evidence of proper corporate governance, meeting regulatory requirements, and authorizing company officers to execute the share issuance. The resolution typically includes details about the share issue terms, consideration of shareholders' rights, and compliance with foreign investment restrictions if applicable. It forms part of the company's permanent records and is often required for submissions to various regulatory bodies including the Ministry of Law and Human Rights and, where relevant, the Financial Services Authority (OJK).
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1. Title and Date: Formal title of the resolution and date of the board meeting
2. Attendance Details: List of board members present, absent, and other attendees, confirming quorum requirements are met
3. Background and Context: Explanation of the reasons for the proposed share issuance and its alignment with company strategy
4. Declarations: Confirmation that all legal requirements and internal procedures have been followed
5. Key Terms of Share Issue: Details of the new shares including number, class, nominal value, and issue price
6. Board's Consideration: Summary of the board's deliberation and basis for decision
7. Formal Resolution: The actual resolution(s) being passed, using formal language
8. Authorization: Empowerment of specific officers to execute the share issuance
9. Closing and Signatures: Formal closing statements and space for directors' signatures
1. Pre-emptive Rights: Include when existing shareholders have pre-emptive rights that need to be addressed
2. Foreign Investment Compliance: Include when the share issue involves foreign investors or affects foreign ownership ratios
3. Stock Exchange Requirements: Include for publicly listed companies to address specific listing requirements
4. Employee Stock Option Details: Include when the share issue is part of an employee stock option plan
5. Conditional Approvals: Include when the share issue is subject to regulatory or third-party approvals
1. Share Issue Details Schedule: Detailed breakdown of share numbers, classes, and pricing
2. Shareholder Information: Current shareholding structure and post-issuance projections
3. Supporting Documents: List of relevant supporting documents reviewed by the board
4. Regulatory Compliance Checklist: Checklist confirming compliance with relevant laws and regulations
5. Timeline Schedule: Proposed timeline for implementing the share issuance
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