The Certificate of One and The Same Person is a crucial legal document in Indonesia's civil administration system, designed to address the common occurrence of name variations in official documents. This certificate becomes necessary when an individual needs to establish legal equivalence between different versions of their name that may appear on various official documents, such as birth certificates, passports, business registrations, or property titles. The document is particularly relevant in Indonesia due to the country's diverse cultural naming practices, potential transliteration variations between Indonesian and foreign languages, and changes in personal circumstances such as marriage or religious conversion. The certificate must be executed by an authorized Indonesian notary public and typically includes comprehensive personal identification details, documentary evidence, and a formal declaration of name equivalence. It serves as a binding legal document that can be used for various official purposes, including property transactions, legal proceedings, banking matters, and government administrative procedures.
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1. Notary Introduction: Official introduction stating the notary's name, jurisdiction, and authority to issue the certificate
2. Subject Identification: Complete details of the person appearing before the notary, including current legal name and identification documents
3. Declaration of Names: Clear statement of all variations of names that refer to the same person
4. Basis of Verification: Description of the evidence and documents examined to verify the identity and name variations
5. Official Declaration: Formal statement certifying that all listed names refer to one and the same person
6. Legal Purpose: Statement of the purpose for which the certificate is being issued (if specific)
7. Execution: Date, place, and signatures section including notary's official seal
1. Witness Statements: Statements from witnesses who can confirm the identity of the person, used when additional verification is required
2. Historical Background: Brief explanation of why or how the name variations occurred, included when relevant to establishing the connection between names
3. Translation Certificate: Required when name variations include different languages or scripts
4. Religious/Cultural Name Declaration: Special section for cases involving religious or cultural name changes
1. Copy of Identity Documents: Certified copies of all relevant identity documents (KTP, passport, birth certificate, etc.)
2. Document Translations: Official translations of any foreign language documents referenced in the certificate
3. Supporting Evidence: Copies of any additional documents used to verify the name variations (marriage certificates, court orders, etc.)
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