The Intent To Hire Letter is a crucial document in the Nigerian employment process, bridging the gap between verbal job offers and formal employment contracts. It is typically used after successful interviews and preliminary negotiations but before the issuance of a formal employment contract. This document, while common in Nigerian business practice, must align with the Labour Act and related employment legislation. The Intent To Hire Letter provides candidates with written confirmation of the company's intention to employ them, outlining preliminary terms while maintaining necessary flexibility for final contract negotiations. It's particularly valuable in situations requiring additional clearances, background checks, or when there's a significant time gap between selection and formal employment commencement. The document helps manage expectations and provides a framework for moving forward with the employment relationship.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Opening Statement: Clear indication that this is an intent to hire following discussions/interviews
3. Position Details: Specific role title, department, and reporting relationship
4. Employment Terms Overview: Basic terms including proposed start date, work location, and employment type (permanent/contract)
5. Compensation Summary: Brief overview of proposed salary range and basic benefits
6. Conditions: Key conditions that must be met before formal offer (background checks, references, work permits)
7. Next Steps: Timeline and process for moving to formal employment contract
8. Validity Period: How long the intent to hire remains valid
9. Closing: Signature lines and contact information for HR representative
1. Preliminary Benefits Overview: Used when company wants to highlight specific benefits package elements as a selling point
2. Relocation Mention: Include when position requires relocation and company will provide support
3. Training Commitment: Include when role involves specific training programs or professional development commitments
4. Project Context: Used when role is project-specific or tied to particular business initiatives
5. Non-Binding Statement: Additional legal disclaimer emphasizing preliminary nature of document, used in more formal contexts
1. Basic Job Description: High-level overview of key responsibilities and requirements
2. Required Documentation Checklist: List of documents needed from candidate before formal offer can be made
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