The Transfer Letter From Employer is a crucial document in Indonesian employment practice, required whenever an employee is transferred to a different position, department, or location within the same organization. This document must comply with Indonesian Manpower Law (Law No. 13 of 2003) and related regulations, which require employers to provide written notification of any significant changes to employment conditions. The letter serves multiple purposes: it formally documents the transfer decision, outlines new responsibilities and reporting structures, addresses any changes in employment terms, and provides a legal basis for the transfer. It's particularly important in Indonesia where employment documentation requirements are strictly regulated and necessary for both legal compliance and potential dispute resolution.
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1. Header Information: Company letterhead, date, reference number, and addressed to the specific employee
2. Subject Line: Clear indication that this is a Transfer Letter
3. Employee Details: Full name, employee ID, current position, and current department/location
4. Transfer Details: New position, new department/location, and effective date of transfer
5. Reason for Transfer: Brief explanation of the business reason for the transfer (as required by Indonesian labor law)
6. Terms and Conditions: Confirmation of whether existing employment terms remain unchanged or specification of any modifications
7. Reporting Structure: Information about new supervisor/manager and reporting relationships
8. Closing: Signature block for authorized company representative and acknowledgment section for employee
1. Relocation Benefits: Include when transfer involves physical relocation requiring additional support or benefits
2. Transition Period: Include when there is a specific handover period or gradual transition plan
3. Special Allowances: Include when transfer includes new or modified allowances or benefits
4. Training Requirements: Include when new position requires specific training or certification
5. International Transfer Provisions: Include for transfers involving international locations or assignments
6. Performance Expectations: Include when transfer involves significant changes in role or responsibilities
1. Current and New Job Description: Detailed comparison of current and new role responsibilities
2. Compensation and Benefits Summary: If there are changes, detailed breakdown of new compensation structure
3. Relocation Package Details: If applicable, itemized list of relocation benefits and support
4. Handover Schedule: If applicable, timeline and responsibilities for transition period
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