The Internal Transfer Letter is a crucial document in Indonesian corporate practice, used when an employee moves to a different position, department, or location within the same organization. It must comply with Indonesian Manpower Law (Law No. 13 of 2003) and related employment regulations, particularly regarding employment terms and conditions. The document serves multiple purposes: it formally notifies the employee of the transfer details, provides a record for HR and legal compliance, and outlines any changes in responsibilities or terms of employment. Internal Transfer Letters are particularly important in Indonesia's business environment, where formal documentation of employment changes is required for legal and administrative purposes. The document should be drafted in a way that clearly communicates all relevant information while maintaining compliance with local labor laws and company policies.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Employee Information: Current employee details including full name, employee ID, current position, and department
3. Transfer Details: Specific information about the new position, department, and location
4. Effective Date: Clear statement of when the transfer will take effect
5. Reporting Structure: Information about the new supervisor or reporting relationships
6. Reason for Transfer: Brief explanation of the business reason for the transfer
7. Basic Terms Confirmation: Confirmation of continuing employment terms that remain unchanged
8. Acknowledgment: Space for employee signature and date to confirm receipt and acceptance
9. Authorization: Signature of authorized company representative and company stamp
1. Compensation Changes: Include when the transfer involves changes in salary or benefits package
2. Relocation Information: Include when the transfer involves moving to a different city or location
3. Special Conditions: Include when there are specific conditions or requirements related to the transfer
4. Transition Period: Include when there is a specific handover or transition period required
5. Training Requirements: Include when the new position requires specific training or certifications
1. New Job Description: Detailed description of the new role and responsibilities
2. Revised Benefits Package: If applicable, detailed breakdown of any changes in compensation or benefits
3. Relocation Package Details: If applicable, specific information about relocation assistance and benefits
4. Handover Schedule: If applicable, timeline and details for transitioning responsibilities
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