A Non Confirmation Of Probation Letter is utilized in Indonesia when an employer determines that an employee has not successfully completed their probationary period and will not be confirmed as a permanent employee. This document must comply with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and Government Regulation No. 35 of 2021. It is typically issued near the end of the probation period and should include specific details about the decision, performance issues, last working day, and final settlement arrangements. The letter serves as official documentation of the employment termination and protects both parties by clearly stating the terms of separation. It's crucial that this document is properly prepared as it may be required in case of any future labor disputes or legal proceedings.
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1. Letter Header: Company letterhead, date, reference number, and address details
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a Non Confirmation of Probation letter
4. Reference to Employment Contract: Details of original employment contract and probation period dates
5. Decision Statement: Clear statement of the decision not to confirm permanent employment
6. Reasons for Non-Confirmation: Brief explanation of the key reasons for non-confirmation, referring to specific performance issues or criteria not met
7. Notice Period and Last Working Day: Specification of the notice period (if any) and the last working day
8. Return of Company Property: Instructions regarding the return of company assets and properties
9. Final Settlement: Information about final salary, benefits, and settlement details
10. Signature Block: Space for authorized signatory, including name and position
1. Performance Summary: Detailed summary of performance evaluations during probation - include when formal evaluations were conducted
2. Appeal Process: Information about any internal appeal process - include if company policy allows for appeals
3. Reference Letter Offer: Offer to provide a basic reference letter - include if company policy allows
4. Non-Compete Reminder: Reminder of any non-compete obligations - include if specified in original contract
5. Counseling History: Summary of counseling or feedback sessions - include if formal counseling was provided
1. Performance Evaluation Report: Copy of final performance evaluation during probation period
2. Exit Checklist: List of items to be completed before last working day
3. Final Settlement Calculation: Detailed breakdown of final payment including any pro-rated benefits
4. Company Property List: Inventory of company properties to be returned
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