The End of Tenancy Form is a crucial document used in Swiss property management to formally document the condition and status of a rental property when a tenant moves out. Required under Swiss tenancy law, particularly the Swiss Code of Obligations and VMWG regulations, this document serves as an official record of the property's condition, cataloging any damages beyond normal wear and tear, confirming the return of keys, recording final utility readings, and verifying cleaning status. The form is essential for determining the return of security deposits and resolving any potential disputes between landlords and departing tenants. It must be completed in the presence of both parties (or their representatives) and often requires photographic documentation and detailed room-by-room assessments. In bilingual cantons, the document typically needs to be provided in multiple languages.
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1. Identification of Parties: Details of the landlord/property manager and tenant(s), including full names, addresses, and contact information
2. Property Details: Complete address and description of the rental property, including property type and any relevant identification numbers
3. Handover Date and Time: Specific date and time when the property inspection and handover is taking place
4. Key Return: Inventory of all keys returned, including building access cards and garage remotes
5. Meter Readings: Final readings for electricity, water, gas, and heating meters with meter numbers
6. Property Condition Assessment: Detailed room-by-room inspection results, noting the condition of walls, floors, fixtures, and fittings
7. Damage Documentation: Description of any damage beyond normal wear and tear, with specific locations and extent
8. Cleaning Status: Assessment of the cleaning condition of each room and any areas requiring additional cleaning
9. Outstanding Issues: List of any unresolved matters, pending repairs, or disputed items
10. Final Declarations: Statements confirming the accuracy of the assessment and agreement of both parties
1. Forwarding Address: Section for tenant's new address and contact details - required if not previously provided
2. Utility Transfer: Instructions for utility account transfers - needed if utilities are in tenant's name
3. Professional Cleaning Certificate: Section to attach professional cleaning verification - required in cantons where professional cleaning is mandatory
4. Deposit Return Details: Information about security deposit return process - needed if not handled in a separate document
5. Outstanding Payments: Section detailing any remaining rent or charges - needed if there are outstanding payments
6. Renovation Schedule: Details of planned renovation work and cost estimates - required if damage requiring renovation is found
1. Photographic Evidence: Dated photographs documenting the condition of each room and any damage
2. Original Inventory Checklist: Copy of the initial inventory from move-in for comparison
3. Defects List: Detailed list of all identified defects with descriptions and locations
4. Meter Reading Records: Copies of final meter readings with meter identification numbers
5. Cleaning Certificates: Copies of professional cleaning certificates and receipts
6. Key Return Receipt: Detailed inventory of all returned keys and access devices
7. Cost Estimates: Quotes or estimates for any necessary repairs or replacements
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