The Letter Of Intent To Extend Contract is a crucial document in Qatar's business environment, used when parties wish to express their formal intention to continue their contractual relationship beyond the initial term. This document type is particularly relevant in situations where the original contract is approaching its expiration date, but parties need time to negotiate extension details or obtain internal approvals. Operating under Qatar law, particularly the Civil Code (Law No. 22 of 2004), this document serves as a bridge between the existing contract and its formal extension, providing clarity on the intended duration, terms, and conditions of the extension. It's commonly used in both government and private sector contracts, especially in long-term business relationships where continuous service or performance is critical. The document helps maintain business continuity while protecting both parties' interests through clear communication of extension intentions and terms.
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1. Letterhead and Date: Official letterhead of the sending party and date of the letter
2. Recipient Details: Full name, title, and address of the recipient party
3. Subject Line: Clear reference to 'Letter of Intent to Extend Contract' and the original contract reference number
4. Original Contract Reference: Details of the existing contract including date, parties, and subject matter
5. Statement of Intent: Clear expression of intention to extend the contract
6. Proposed Extension Period: Specific duration of the intended extension
7. Confirmation of Terms: Statement confirming whether original terms and conditions will continue to apply
8. Next Steps: Process and timeline for formalizing the extension
9. Closing and Signature: Standard closing, name, title, and signature of authorized representative
1. Modified Terms: Section detailing any terms that will be modified in the extension, used when changes to original terms are proposed
2. Extension Conditions: Any specific conditions that must be met before the extension becomes effective
3. Performance Review: Brief reference to performance under existing contract, used when extension is performance-dependent
4. Price Adjustment: Details of any price or payment modifications for the extension period
5. Regulatory Compliance: Reference to any regulatory requirements or approvals needed for the extension
1. Copy of Original Contract: Attached copy of the existing contract being referenced for extension
2. Authorization Evidence: Documents proving signatory authority (e.g., Power of Attorney, Board Resolution)
3. Performance Records: If relevant, summary of contract performance or compliance records
4. Proposed Extension Terms: Detailed outline of any modified terms or conditions for the extension period
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