An Authorised Signatory Board Resolution is a fundamental corporate governance document required for companies operating in Qatar to formally delegate signing authority to specific individuals. This document is essential when establishing new signing authorities, modifying existing ones, or setting up banking relationships. It must comply with Qatar Commercial Companies Law and related regulations, particularly concerning corporate governance and authorization requirements. The resolution typically specifies who can sign various corporate documents, contracts, banking transactions, and other legal instruments, including any financial limitations and whether joint signatures are required. Companies need to update this document when changing authorized signatories, modifying authority limits, or establishing new business relationships, especially with banks and government entities.
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1. Company Details: Full legal name of the company, commercial registration number, and registered address
2. Meeting Details: Date, time, location of the board meeting, and confirmation of quorum
3. Attendance: List of board members present and absent, including their positions
4. Chairperson Confirmation: Confirmation of who chaired the meeting and their authority to do so
5. Resolutions: Clear statement of the board's decisions regarding authorized signatories, including their names, positions, and scope of authority
6. Signing Powers: Detailed description of signing authorities, including any financial limits and whether single or joint signatures are required
7. Duration: Period for which the authorization remains valid
8. Authentication: Provisions for company seal, notarization, and other formal requirements under Qatar law
9. Execution: Space for signatures of board members and company seal
1. Recitals: Background information explaining the reason for granting signing authority, used when context is important for interpreting the resolution
2. Revocation of Previous Authorities: Section explicitly revoking previous signing authorities, used when replacing existing authorized signatories
3. Special Conditions: Any specific conditions or restrictions on the signing authority, used when additional controls are needed
4. Banking Authorities: Specific provisions for bank account operations, used when the resolution includes banking powers
5. Digital Signature Authorization: Authorization for use of digital signatures, used when the company conducts electronic transactions
1. Schedule 1 - Authorized Signatories Details: Detailed information about each authorized signatory including full name, nationality, ID/passport numbers, and specimen signatures
2. Schedule 2 - Scope of Authority Matrix: Detailed matrix showing different transaction types and corresponding signature requirements and limits
3. Schedule 3 - List of Bank Accounts: List of specific bank accounts covered by the resolution, if applicable
4. Appendix A - Copy of Trade License: Copy of the company's valid trade license to be attached
5. Appendix B - Board Members' Identification: Copies of ID documents of board members signing the resolution
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