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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Vendor's complete name, address, and contact information

3. Subject Line: Clear indication that this is a contract termination notice

4. Contract Reference: Details of the original contract including date, contract number, and subject matter

5. Termination Notice: Clear statement of intention to terminate the contract

6. Termination Basis: Reference to the relevant termination clause in the original contract or legal basis for termination

7. Effective Date: Specific date when the termination becomes effective

8. Outstanding Obligations: Summary of any remaining payments or deliverables due from either party

9. Return of Property: Instructions regarding return of any company property, documents, or confidential information

10. Closing Statement: Professional closing with contact information for future correspondence

11. Signature Block: Authorized signatory details and company stamp if required

1. Outstanding Payments Schedule: Detailed list of any pending payments or financial settlements

2. Asset Return Checklist: Itemized list of company property or documents to be returned

3. Transition Plan: Detailed timeline and responsibilities for service transition if applicable

4. Final Deliverables List: List of any remaining deliverables or works in progress to be completed