The Dismissal Letter For Unauthorised Absence From Work is a crucial document used in Philippine employment relationships when an employee has failed to report to work without proper authorization or valid justification. This document is essential for employers to properly document and execute termination of employment while ensuring compliance with Philippine Labor Code requirements, particularly Article 297 on just causes for termination. The letter should be issued after following the mandatory twin notice rule, where a show-cause notice must first be given to the employee. It must detail specific instances of unauthorized absence, reference any previous warnings, and clearly state the basis for termination. This document is particularly important as Philippine labor laws strongly favor security of tenure, and any termination must be properly documented and justified to withstand potential legal scrutiny.
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1. Letter Header: Company letterhead, date, and formal addressing to the employee including their full name, position, and department
2. Subject Line: Clear indication that this is a Notice of Termination for Unauthorized Absence
3. Reference to Previous Warnings: Documentation of prior warnings, show-cause notices, or disciplinary actions related to attendance
4. Statement of Facts: Detailed account of unauthorized absences, including specific dates and duration
5. Legal Basis: Citation of relevant provisions from the Labor Code and company policies that justify the termination
6. Termination Decision: Clear statement of employment termination, effective date, and basis for the decision
7. Final Instructions: Instructions regarding final clearance, return of company property, and collection of final pay
8. Signature Block: Space for authorized signatory's name, position, and signature
1. Appeal Rights: Information about the employee's right to appeal the decision, included when required by company policy
2. Benefits Information: Details about final benefits, insurance coverage, or certifications, included when applicable
3. Non-Compete Reminder: Reminder of existing non-compete obligations, included if employee signed such agreements
4. Certificate of Employment: Mention of availability of certificate of employment, included when company policy provides for it
1. Attendance Record: Detailed record of unauthorized absences and tardiness
2. Previous Warnings: Copies of previous warning letters or show-cause notices
3. Company Policy: Relevant excerpts from company attendance and disciplinary policies
4. Acknowledgment Form: Form for employee to acknowledge receipt of termination letter
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