The Letter of Resignation Due to Relocation is a formal document used in the Netherlands when an employee needs to terminate their employment contract due to geographical relocation. This document must comply with Dutch employment law, particularly regarding statutory notice periods (typically one month) as specified in the Dutch Civil Code. The letter serves as official documentation of the employee's intention to end their employment relationship, specifically citing relocation as the cause. It should be submitted in writing, though this is not strictly required by law but highly recommended for evidence purposes. The document typically includes the resignation date, last working day, brief explanation of the relocation circumstance, and commitment to proper handover of responsibilities. It's essential for maintaining professional relationships while ensuring legal compliance with Dutch employment regulations.
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1. Header Information: Employee's name, address, and contact details, followed by the employer's name, address, and the date
2. Formal Salutation: Professional greeting addressing the appropriate supervisor or HR representative
3. Statement of Resignation: Clear statement declaring the intention to resign and mentioning relocation as the reason
4. Last Working Day: Specific mention of the intended last day of work, accounting for the required notice period
5. Relocation Context: Brief explanation of the relocation circumstances (new city/country) without oversharing personal details
6. Handover Commitment: Statement of commitment to ensure a smooth transition of responsibilities
7. Expression of Gratitude: Professional acknowledgment of the opportunities and experiences gained with the company
8. Closing: Professional closing statement and signature block
1. Request for Reference: Include when seeking a professional reference for future employment
2. Benefits and Entitlements: Include when there are specific matters to address regarding final salary, unused vacation days, or other benefits
3. Current Projects Status: Include when managing significant projects that require detailed handover planning
4. Personal Contact Information: Include when willing to provide future contact details for necessary communications
5. Non-Compete Acknowledgment: Include when the employee is bound by non-compete clauses that will remain in effect after departure
1. Handover Document: Optional attachment detailing current projects, responsibilities, and contact information for key stakeholders
2. Personal Property List: Optional list of personal items to be collected from the workplace, if applicable
3. Project Status Report: Optional detailed status update for ongoing projects, if managing significant initiatives
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