The End Of Temporary Contract Letter is a crucial document in Dutch employment practice, required by law to be provided at least one month before the termination date of a fixed-term employment contract. This requirement stems from Article 7:668 of the Dutch Civil Code, which mandates written notification of whether a temporary contract will be renewed. The letter serves multiple purposes: it confirms the end date of employment, outlines final arrangements, addresses company property return, and details any final payments or transition allowances. It's particularly important in the Netherlands due to strict employment regulations and the potential automatic conversion of temporary contracts to permanent ones under the 'chain rule' (ketenregeling). The document helps employers maintain compliance with Dutch employment law while providing clarity to employees about their employment status.
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1. Letterhead and Date: Company letterhead with full legal name, address, and date of the letter
2. Employee Details: Full name and address of the employee
3. Contract Reference: Reference to the original temporary employment contract, including start date and end date
4. Confirmation of Non-renewal: Clear statement that the temporary contract will not be renewed and will end on the specified date
5. Final Working Day: Explicit mention of the last working day
6. Return of Company Property: List of company property to be returned before the last working day
7. Final Payment Details: Information about the final salary payment and any outstanding leave days
8. Signature Block: Space for employer signature, name, and position
1. Transition Payment: Include when the employee is entitled to a transition payment under Dutch law
2. Reference Letter Offer: Optional offer to provide a reference letter upon request
3. Non-compete Reminder: Include if the original contract contained non-compete clauses that remain valid
4. Handover Instructions: Include when the employee needs to transfer specific responsibilities or projects
5. Exit Interview: Include if the company wishes to conduct an exit interview
6. Certificate of Employment: Mention of providing a certificate of employment if requested
1. Final Payment Calculation: Detailed breakdown of final payment including salary, holiday pay, and any transition payment
2. Company Property Checklist: Itemized list of company property to be returned
3. Outstanding Leave Balance Statement: Statement showing calculation of remaining leave days and their monetary value
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