The Board Resolution Change Of Address is a crucial corporate governance document required under Dutch law when a company decides to change its registered address. This document is necessary for compliance with the Dutch Civil Code (Burgerlijk Wetboek) and Commercial Register Act (Handelsregisterwet), serving as official evidence of the board's decision and authorization. It is typically required when a company relocates its registered office, whether due to business expansion, operational efficiency, or other corporate needs. The resolution must include specific details mandated by Dutch law, such as the exact new address, effective date of change, and authorization for filing with the Chamber of Commerce (KvK). This document forms part of the company's official records and is used to update various regulatory registrations, including the trade register, tax authorities, and other relevant government bodies.
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1. Header and Company Details: Full legal name of the company, registration number, current registered address
2. Meeting Details: Date, time, location of the board meeting, and confirmation of proper convening
3. Attendance and Quorum: List of board members present and confirmation that quorum requirements were met
4. Current Situation: Statement of the current registered address and reason for change
5. Resolution: Formal resolution text stating the new address and effective date of change
6. Authorization: Authorization for specific individuals to execute all necessary documents and filings
7. Signature Block: Space for required signatures of board members or authorized representatives
1. Prior Resolutions: Reference to any previous resolutions or board decisions relevant to the address change, used when the change is part of a larger corporate restructuring
2. Lease Agreement Reference: Details of new lease agreement if the address change involves leased premises
3. Regulatory Notifications: List of additional regulatory bodies to be notified, included when the company operates in regulated industries
4. Branch Office Details: Information about branch offices affected by the address change, if applicable
5. Transitional Arrangements: Details of any transitional period or arrangements for the address change, if needed
1. Extract from Commercial Register: Recent extract showing current company details from the Dutch Chamber of Commerce
2. Proof of New Address: Documentation confirming the new address (lease agreement, property deed, etc.)
3. Notice Template: Template for notifying business relations of the address change
4. KvK Forms: Completed forms required by the Chamber of Commerce for registering the address change
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