The Unsuccessful Interview Letter is a crucial document in the Nigerian recruitment process, used to formally communicate to candidates that they have not been selected for a position following their interview. This document must be drafted in compliance with Nigerian employment legislation, including the Labour Act and anti-discrimination laws, while maintaining professional courtesy and protecting the organization from potential legal challenges. The letter typically includes appreciation for the candidate's time, a clear communication of the decision, and may optionally include general feedback or encouragement for future opportunities. It serves both as a professional courtesy and a legal record of the recruitment decision, particularly important in the Nigerian business environment where formal documentation of employment-related decisions is essential for regulatory compliance.
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1. Letterhead and Date: Company logo, address, contact details, and current date
2. Recipient Details: Candidate's name and contact information
3. Greeting: Professional salutation addressing the candidate by name
4. Appreciation: Thank the candidate for their time and interest in the position
5. Decision Communication: Clear but polite statement that they were not selected for the position
6. Generic Positive Feedback: Brief acknowledgment of their qualifications and professional approach
7. Closing and Signature: Professional closing, name and title of the sender
1. Specific Position Reference: Include when multiple positions were open or when timeframe between interview and response was lengthy
2. Constructive Feedback: When company policy allows sharing specific feedback and when it can be provided professionally
3. Future Opportunities: When the candidate showed potential and company wishes to maintain relationship for future positions
4. Reason for Decision: When it's appropriate and beneficial to provide a brief, general explanation for the decision
5. Request to Keep Resume: When organization wishes to maintain candidate's information for future opportunities
1. Interview Feedback Summary: Optional attachment for internal filing only - not shared with candidate - summarizing interview notes and decision rationale
2. Candidate Assessment Form: Optional internal document recording evaluation metrics and scores - for HR records only
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