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1. Letter Header: Complete business contact details of sender and recipient, date, and reference numbers

2. Contract Reference: Clear identification of the building contract being terminated, including project name, location, and original contract date

3. Formal Notice of Termination: Clear statement of termination and effective date

4. Basis for Termination: Reference to specific contract clause or legal basis enabling termination

5. Current Project Status: Brief overview of project completion status and key milestones achieved

6. Immediate Actions Required: List of immediate steps required from both parties including site security, handover of materials and documents

7. Financial Settlement: Overview of final payment details or payment termination process

8. Handover Requirements: Specific requirements for project documentation, materials, and site handover

9. Closing Statement: Professional closing including any notice periods and contact details for further communication

1. Schedule A - Financial Statement: Detailed breakdown of all outstanding payments, retentions, and claims

2. Schedule B - Project Completion Status: Detailed list of completed works, pending works, and percentage completion

3. Schedule C - Inventory of Materials: List of all materials on site, their condition and ownership status

4. Schedule D - Documentation Checklist: List of all project documents, drawings, and certificates to be handed over

5. Schedule E - Site Inspection Report: Current condition of the site and any immediate safety or security concerns

6. Appendix 1 - Photographic Evidence: Recent photographs of the project status and any relevant issues

7. Appendix 2 - Relevant Correspondence: Copies of key correspondence leading to termination decision