The Extension Request Letter For Continuation of Job is a crucial document in Nigerian business practice, primarily used when an employee seeks to extend their current employment term beyond its original end date. This document type is particularly relevant for fixed-term contracts, project-based positions, or temporary appointments that need continuation. It must be drafted in compliance with the Nigerian Labour Act and Contract Law principles, typically including details about the current position, achievement highlights, and justification for the extension request. The letter serves as a formal record of the extension request and often forms the basis for contract amendment discussions. It's commonly used in both private and public sectors, especially in situations where projects have extended timelines or where continued employment would benefit both parties. The document should be submitted with sufficient notice before the current contract's expiration to allow for proper review and processing.
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1. Sender's Details: Full name, designation, department, and contact information of the person sending the letter
2. Date: Current date in the appropriate format
3. Recipient's Details: Full name, designation, and address of the recipient (usually HR manager or relevant authority)
4. Subject Line: Clear indication that this is a job continuation/extension request
5. Reference Details: Current contract reference numbers, employment ID, or relevant identification details
6. Opening Paragraph: Introduction and current employment status reference
7. Extension Request: Clear statement of the extension period requested
8. Justification: Reasons for requesting the extension, including relevant achievements and contributions
9. Closing Statement: Professional closing with request for favorable consideration
10. Signature Block: Formal signature, name, and current designation
1. Project Status Update: Include when the extension is related to an ongoing project, detailing current progress and remaining work
2. Performance Highlights: Add when recent achievements or performance metrics support the extension request
3. Modified Terms Request: Include if requesting any changes to current employment terms along with the extension
4. Team Impact Statement: Add when the extension affects team dynamics or ongoing team projects
5. Training/Development Plans: Include if the extension period involves additional training or development activities
1. Current Contract Copy: Copy of the existing employment contract or latest extension
2. Project Timeline: If applicable, detailed timeline showing project phases and completion dates
3. Performance Review: Recent performance evaluation reports or certificates of achievement
4. Work Plan: Proposed work plan or deliverables for the extension period
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