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1. Letter Header: Company letterhead, date, reference number, and address block for both employer and employee

2. Subject Line: Clear indication that this is a separation notice/termination of employment

3. Opening Statement: Formal notification of employment termination, including the effective date

4. Notice Period: Details of the notice period being given and the last working day

5. Reason for Separation: Brief, factual statement of the reason for termination (if applicable)

6. Return of Company Property: List of company assets to be returned before the last working day

7. Final Payments: Information about final salary, benefits, and any other outstanding payments

8. Handover Requirements: Instructions regarding the handover of work responsibilities

9. Closure: Formal closing statement, including any appreciation for service where appropriate

10. Signature Block: Space for authorized signatory and employee acknowledgment

1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave encashment, and other benefits

2. Schedule B - Company Property Checklist: Itemized list of company property to be returned

3. Schedule C - Handover Document Template: Template for documenting current projects and responsibilities

4. Appendix 1 - Exit Clearance Form: Form requiring signatures from various departments confirming clearance

5. Appendix 2 - Benefits Summary: Summary of any benefits continuation or termination