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1. Header: Company letterhead, date, reference number, and confidentiality marking

2. Recipient Details: Name, title, and department of the recipient (usually HR Manager or Department Head)

3. Subject Line: Clear indication that this is a formal complaint regarding employee misconduct

4. Introduction: Brief statement identifying the writer and their position, and the purpose of the letter

5. Details of the Incident: Specific details including date, time, location, and nature of the misconduct

6. Impact Statement: Description of how the misconduct has affected the workplace, other employees, or business operations

7. Previous Actions Taken: Documentation of any prior warnings, discussions, or attempts to address the behavior

8. Request for Action: Clear statement of the desired outcome or disciplinary action being sought

9. Closing: Professional closing statement with writer's signature, name, and position

1. Evidence Documents: Copies of relevant emails, photographs, CCTV footage, or other documentary evidence

2. Witness Statements: Written statements from witnesses who observed the misconduct

3. Previous Communications: Copies of previous warnings or relevant correspondence

4. Company Policies: Relevant excerpts from employee handbook or company policies that were violated

5. Performance Records: Relevant performance reviews or disciplinary records