The Resolution Letter To Sign On Behalf Of Company is a fundamental corporate governance document used when a company needs to formally delegate signing authority to specific individuals. Under Malaysian law, particularly the Companies Act 2016, companies must properly document such delegations of authority through board resolutions. This document is typically required when dealing with banks, government authorities, or business partners who need evidence of the signatory's authority to act on behalf of the company. It includes crucial details such as the scope of authority, any limitations, and proper corporate authentication. The resolution can be particularly important for international business dealings where Malaysian companies need to demonstrate proper authorization of their representatives.
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1. Company Details: Full legal name of the company, registration number, and registered address
2. Date and Reference: Date of the resolution and any reference numbers
3. Title of Resolution: Clear statement that this is a resolution for signing authority
4. Declaration of Meeting: Statement confirming proper meeting procedure or circular resolution in accordance with the company's constitution
5. Authorization Statement: The core resolution text authorizing specific individual(s) to sign on behalf of the company
6. Scope of Authority: Clear definition of what types of documents/transactions the signatory is authorized to sign
7. Authentication: Company secretary or director's certification of the resolution
1. Limitations and Conditions: Used when there are specific restrictions or conditions on the signing authority
2. Multiple Signatories: Required when authorizing multiple people with different or joint signing powers
3. Duration of Authority: Include when the authorization is time-limited or has specific validity period
4. Revocation of Previous Authority: Needed when replacing or revoking previous signing authorizations
5. Digital Signature Authorization: Required if authorizing the use of digital signatures
1. Extract of Board Minutes: Copy of the relevant board meeting minutes where the resolution was passed
2. Specimen Signatures: Sample signatures of authorized signatories for verification purposes
3. Company Constitution Extract: Relevant sections of the company constitution supporting the authorization
4. List of Authorized Documents: If applicable, detailed list of specific documents or transaction types covered by the authorization
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