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Rejecting Counter Offer Template for Malaysia

A formal business letter document governed by Malaysian law, specifically the Contracts Act 1950, used to formally reject a counter offer received during contract negotiations. The document provides a clear and unambiguous rejection of proposed terms while maintaining professional communication standards. It includes essential elements such as acknowledgment of the counter offer, explicit rejection statement, reasoning, and clarification of the original offer's status, all structured to comply with Malaysian legal requirements for contract formation and communication.

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What is a Rejecting Counter Offer?

This document serves as a formal response when rejecting a counter offer under Malaysian law, particularly governed by the Contracts Act 1950. The Rejecting Counter Offer letter is essential in situations where proposed modifications to an original offer are deemed unacceptable and need to be formally declined. It should be used when negotiations have reached a point where a counter offer has been received but cannot be accepted for various business or legal reasons. The document typically includes acknowledgment of the counter offer, clear rejection statement, reasoning, and position on the original offer's status. It's crucial for maintaining clear communication trails in contract negotiations and protecting legal interests while preserving professional relationships. The format and content must align with Malaysian legal requirements for contract communications and the principles of contract formation under local law.

What sections should be included in a Rejecting Counter Offer?

1. Date and Reference Details: Current date and any relevant reference numbers from previous correspondence

2. Recipient Details: Full name, title, and address of the counter-offering party

3. Subject Line: Clear indication that this relates to rejection of counter offer with reference to original offer

4. Acknowledgment: Formal acknowledgment of receiving the counter offer with date received and key terms proposed

5. Rejection Statement: Clear and unambiguous statement of rejection of the counter offer

6. Reasoning: Brief explanation of key reasons for rejecting the counter offer

7. Status of Original Offer: Clear statement about whether the original offer stands or is withdrawn

8. Closing: Professional closing statement and signature block

What sections are optional to include in a Rejecting Counter Offer?

1. Alternative Proposal: Include if proposing alternative terms or willing to continue negotiations

2. Deadline Extension: Include if extending the deadline for acceptance of the original offer

3. Without Prejudice: Include this marking if the rejection contains sensitive negotiations or admissions

4. Future Business Relations: Include if important to maintain ongoing business relationship despite rejection

What schedules should be included in a Rejecting Counter Offer?

1. Copy of Counter Offer: Attach the counter offer being rejected for clear reference

2. Original Offer: Attach the original offer if still valid and relevant

3. Supporting Documentation: Any relevant documentation supporting the reasons for rejection

Authors

Alex Denne

Advisor @ 蜜桃传媒AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Malaysia

Document Type

Cost

Free to use

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