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1. Date and Reference Details: Current date and any relevant reference numbers from previous correspondence
2. Recipient Details: Full name, title, and address of the counter-offering party
3. Subject Line: Clear indication that this relates to rejection of counter offer with reference to original offer
4. Acknowledgment: Formal acknowledgment of receiving the counter offer with date received and key terms proposed
5. Rejection Statement: Clear and unambiguous statement of rejection of the counter offer
6. Reasoning: Brief explanation of key reasons for rejecting the counter offer
7. Status of Original Offer: Clear statement about whether the original offer stands or is withdrawn
8. Closing: Professional closing statement and signature block
1. Alternative Proposal: Include if proposing alternative terms or willing to continue negotiations
2. Deadline Extension: Include if extending the deadline for acceptance of the original offer
3. Without Prejudice: Include this marking if the rejection contains sensitive negotiations or admissions
4. Future Business Relations: Include if important to maintain ongoing business relationship despite rejection
1. Copy of Counter Offer: Attach the counter offer being rejected for clear reference
2. Original Offer: Attach the original offer if still valid and relevant
3. Supporting Documentation: Any relevant documentation supporting the reasons for rejection
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