The Change Of Working Hours Letter To Employee is a crucial document used when formally modifying an employee's working pattern under Irish employment law. It is typically implemented when there's a need to adjust working hours due to business requirements, employee requests for flexible working, or organizational restructuring. The letter must comply with the Organisation of Working Time Act 1997 and the Terms of Employment (Information) Acts 1994-2014, requiring employers to provide written notification of any changes to terms of employment. This document includes essential details such as the new working pattern, effective date, impact on compensation and benefits, and requires formal acceptance from the employee. It serves as an important record for both legal compliance and human resource management purposes.
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1. Letter Header: Company letterhead, date, employee's name and address
2. Opening Reference: Reference to previous discussions or requests regarding working hours change
3. Current Working Pattern: Clear statement of existing working hours and pattern
4. New Working Pattern: Detailed description of new working hours, including start/end times, days of work, and total weekly hours
5. Effective Date: Specific date when the new working hours will commence
6. Impact on Salary: Clear explanation of any changes to salary or hourly rate based on the new hours
7. Impact on Benefits: Explanation of any changes to benefits, leave entitlements, or other terms and conditions
8. Confirmation Request: Request for the employee to confirm acceptance of the changes by signing and returning a copy
9. Closing: Professional closing with signature line for both employer and employee
1. Trial Period: Include when the change in hours will be subject to a trial period before becoming permanent
2. Review Date: Include when regular reviews of the new working pattern will be conducted
3. Support Measures: Include when specific support or adjustments will be provided to facilitate the change
4. Right to Revert: Include when the employee has the option to revert to previous hours under certain conditions
5. Flexible Working Policy Reference: Include when referencing company's flexible working policy or procedures
6. Grievance Procedure: Include when necessary to remind employee of available procedures if issues arise
1. New Working Hours Schedule: Detailed breakdown of new working pattern in table format
2. Comparison Table: Side-by-side comparison of old and new working patterns
3. Acceptance Form: Separate form for employee to sign and return confirming acceptance of changes
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