A Proforma Invoice For International Shipping is a crucial document in Indonesian international trade transactions, serving as a preliminary invoice and quotation document. It is typically used before the final commercial invoice when an exporter needs to provide detailed pricing and product information to foreign buyers, or when required for import permit applications, letter of credit arrangements, or foreign exchange approval. The document must comply with Indonesian export regulations, including Law No. 7 of 2014 on Trade and various customs requirements. It contains essential information such as product specifications, pricing, delivery terms, payment conditions, and shipping details. This document is particularly important in Indonesian export procedures as it often serves as the basis for preparing other export documents and obtaining necessary permits.
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1. Company Information: Exporter's complete legal name, address, tax ID, and contact details as registered in Indonesia
2. Buyer Information: Complete details of the overseas buyer including company name, address, and contact information
3. Proforma Invoice Number and Date: Unique invoice reference number and issuance date
4. Delivery Terms: Incoterms 2020 specification and named place as agreed
5. Payment Terms: Payment method, currency, and conditions as per agreement
6. Product Details: Detailed description of goods, HS codes, quantity, unit price, and total value
7. Shipping Information: Port of loading, destination, estimated shipping date, and mode of transport
8. Total Amount: Breakdown of costs including goods value, shipping, insurance if applicable, and final total
9. Bank Details: Complete banking information for international transfer
10. Declaration: Statement confirming this is a proforma invoice and validity period
1. Insurance Details: Required when shipping terms include insurance coverage (CIF/CIP)
2. Special Handling Instructions: Include when goods require specific handling or temperature control
3. Export License Information: Required for restricted or controlled goods under Indonesian law
4. Certificate Requirements: List of required certificates (e.g., Certificate of Origin, Health certificates) based on product type
5. Packaging Details: Include when specific packaging requirements exist or for dangerous goods
6. Commission Details: Required when involving agents or intermediaries in the transaction
1. Technical Specifications: Detailed product specifications, drawings, or technical requirements
2. Packing List: Preliminary packing details including dimensions, weights, and package counts
3. Price Breakdown: Detailed breakdown of costs when multiple components or services are involved
4. Product Photos: Visual representation of products when required by buyer or for customs purposes
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