The End of Tenancy Letter is a crucial document in Indonesian property rental relationships, required when a tenant wishes to formally terminate their lease agreement. It serves as official documentation under Indonesian Civil Code (KUH Perdata) and must comply with notice periods specified in the original lease agreement. This document should be used when a tenant plans to vacate a rental property, whether at the natural end of a lease term or during a periodic tenancy. The letter typically includes key information such as the property details, intended vacation date, forwarding address, and deposit return instructions. It helps protect both parties' interests by creating a clear written record of the termination notice and related arrangements.
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1. Sender's Details: Full name and current address of the tenant
2. Date: The date when the letter is written
3. Recipient's Details: Landlord's or property manager's full name and address
4. Property Reference: Complete address of the rental property
5. Notice Declaration: Clear statement of intention to end tenancy with specific end date
6. Current Lease Details: Reference to current lease agreement including start date and notice period required
7. Property Inspection Request: Request for final inspection and proposed dates/times
8. Return of Deposit: Request for security deposit return and preferred payment method
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing: Professional closing with signature and printed name
1. Reason for Termination: Include if required by lease agreement or if providing context would be beneficial
2. Maintenance Issues: Document any existing maintenance issues or damage that predates the notice period
3. Utility Arrangements: Details of utility account transfers or closures if relevant
4. Key Return Process: Specific arrangements for returning keys if not discussed during final inspection
5. Early Termination Details: Include if the tenancy is being terminated before the original end date
1. Property Inventory List: Current condition of property and fixtures compared to move-in inventory
2. Photographic Evidence: Recent dated photos of property condition
3. Original Lease Agreement: Copy of the original lease agreement for reference
4. Utility Bills: Copies of final utility bills or proof of payment
5. Maintenance Records: Documentation of any repairs or maintenance carried out during tenancy
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