The Working Notice of Termination is a crucial document used in Hong Kong employment relationships when an employer wishes to terminate an employee's contract while requiring them to work during their notice period. This document must comply with the Hong Kong Employment Ordinance (Cap. 57) and typically provides the statutory or contractual notice period, which varies based on the employee's length of service and employment contract terms. The notice should be issued when the employer has decided to terminate employment through proper channels, rather than making a payment in lieu of notice. It contains essential information about the termination process, final payments, company property return, and handover requirements. The document helps ensure a smooth transition and protects both parties' interests while maintaining compliance with Hong Kong employment laws.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Subject Line: Clear indication that this is a Notice of Termination of Employment
3. Notice Period Statement: Specific statement of the notice period being given and the final working day
4. Reason for Termination: Brief, professional statement of the reason for termination (if appropriate to include)
5. Final Payment Details: Overview of salary, unused annual leave, and any other payments due
6. Company Property: Requirements for returning company property and equipment
7. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
8. Contact Information: Details of who to contact for queries or handover arrangements
9. Signature Block: Space for authorized signatory and company stamp
1. Garden Leave: Include when the employee is not required to work during the notice period but will remain on payroll
2. Post-termination Restrictions: Reminder of any existing non-compete or non-solicitation clauses, if applicable
3. Reference Provision: Information about the company's policy on providing references
4. Severance Package: Details of any additional severance pay or benefits being offered beyond statutory requirements
5. Medical Benefits: Information about the continuation or termination of medical benefits
6. Share Options/Awards: Statement regarding the treatment of any outstanding share options or awards
7. Exit Interview: Details of exit interview arrangements if required
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other entitlements
2. Handover Checklist: List of tasks, documents, and responsibilities to be handed over
3. Company Property List: Itemized list of company property to be returned
4. Benefits Summary: Summary of the status of various benefits and entitlements post-termination
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