The Termination Of Employment Contract By Employee document is a crucial legal instrument used in Hong Kong when an employee wishes to formally end their employment relationship. It must comply with the Hong Kong Employment Ordinance (Cap. 57) and any applicable contractual terms in the original employment agreement. This document is essential for properly documenting the employee's resignation, confirming the notice period, establishing the last working day, and outlining any post-employment obligations. It typically includes details about the handover process, return of company property, and settlement of outstanding payments or benefits. The document helps protect both parties' interests and ensures a smooth transition while maintaining compliance with Hong Kong employment laws.
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1. Employee and Employer Details: Full names and addresses of both parties, employee ID number, and position title
2. Notice of Resignation: Clear statement of intention to resign and the effective date of resignation
3. Notice Period: Specification of notice period being given and last working day, with reference to employment contract terms
4. Reason for Resignation (Optional but Recommended): Brief, professional explanation for the resignation
5. Outstanding Matters: Reference to any outstanding salary, annual leave, expenses, or other entitlements
6. Handover Arrangements: Basic commitment to ensure smooth transition of duties
7. Company Property: Confirmation of returning company property
8. Acknowledgment: Space for both parties' signatures and date
1. Non-Compete Acknowledgment: Reference to existing non-compete obligations, used when the employee is bound by post-employment restrictions
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, used when employee had access to sensitive information
3. Reference Request: Request for a reference letter, used when employee wishes to receive one
4. Garden Leave: Details of garden leave arrangement if agreed with employer
5. Benefits Continuation: Information about any benefits that continue post-employment, used when applicable
6. Exit Interview: Reference to exit interview arrangements if company policy requires one
1. Handover Plan: Detailed list of projects, responsibilities and contacts to be handed over
2. Company Property Checklist: Itemized list of company property to be returned (e.g., laptop, access cards, documents)
3. Outstanding Claims Form: Form detailing any outstanding expense claims or reimbursements
4. Final Payment Calculation: Breakdown of final payment including salary, leave encashment, and other entitlements
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