The Termination Form For Employee is a crucial document used in Hong Kong employment relationships to formally document the end of employment. It is designed to comply with the Hong Kong Employment Ordinance (Cap. 57) and related employment legislation, ensuring all legal requirements are met during the termination process. This form should be used whenever an employment relationship ends, whether through resignation, dismissal, or mutual agreement. It captures essential information including termination date, notice period, final payment details, and property return requirements. The document serves multiple purposes: it provides clear documentation of the termination terms, helps ensure compliance with local employment laws, and protects both employer and employee interests by creating a clear record of the termination process and all associated obligations.
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1. Employee Information: Essential details including employee name, ID number, position, department, and employment duration
2. Termination Details: Date of notice, last working day, type of termination (e.g., resignation, dismissal, redundancy)
3. Notice Period: Specification of notice period and whether payment in lieu of notice applies
4. Final Payment Details: Breakdown of final salary, unused annual leave, and any other statutory entitlements
5. Company Property: List of company property to be returned (e.g., access cards, equipment)
6. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
7. Acknowledgment: Signatures of employee and employer representative, date of signing
1. Severance Payment: Required only for redundancy or if employee qualifies for long service payment
2. Non-compete Reminder: Include only if employee is bound by post-employment restrictions
3. Exit Interview Details: Optional section for scheduling and documenting exit interview
4. Handover Plan: Include for positions requiring detailed knowledge transfer
5. Reference Letter Request: Optional section for processing reference letter requests
6. MPF Transfer Information: Include if employee requests information about MPF account handling
1. Schedule 1 - Final Payment Calculation: Detailed breakdown of all final payment components
2. Schedule 2 - Company Property Checklist: Itemized list of company property to be returned
3. Schedule 3 - Handover Document List: List of documents and responsibilities to be handed over
4. Appendix A - Employee Benefits Summary: Summary of benefits status and termination impact
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