The Notice of Termination Due to AWOL is a crucial document used when an employee has been absent from work without authorization or proper notification for an extended period. This document is specifically designed for use in Hong Kong and must comply with the Employment Ordinance (Cap. 57) requirements. It serves as official documentation of the employer's decision to terminate employment based on unauthorized absence, protecting the company's interests while ensuring legal compliance. The notice typically includes details of the absence period, references to prior communications attempts, clear termination statements, and information about final payments and company property return. It's particularly important in Hong Kong's business environment where proper documentation of employment termination is essential for legal protection and regulatory compliance.
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1. Letterhead and Date: Company letterhead with full contact details and current date
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Subject Line: Clear indication that this is a Notice of Termination
4. AWOL Period Statement: Specific dates and duration of unauthorized absence
5. Previous Communications: Reference to any attempts to contact the employee and warnings issued
6. Termination Statement: Clear statement of employment termination and its effective date
7. Legal Basis: Reference to relevant employment contract clauses and Employment Ordinance provisions
8. Final Payment Information: Information about final salary, outstanding leave, and other entitlements
9. Company Property: Request for return of company property and access cards
10. Signature Block: Authorized signatory details and company stamp
1. Previous Disciplinary Record: Include if there are relevant prior incidents of absence or misconduct
2. Settlement of Benefits: Include if there are specific arrangements for MPF, insurance, or other benefits
3. Non-Competition Reminder: Include if the employee is bound by post-employment restrictions
4. Appeal Process: Include if company policy allows for appeals against termination
5. Exit Procedures: Include if specific checkout procedures need to be followed
1. Attendance Records: Documentation of unauthorized absence period
2. Communication Log: Record of attempts to contact the employee
3. Warning Letters: Copies of any prior warnings or communications regarding attendance
4. Final Payment Calculation: Detailed breakdown of final payment including any deductions
5. Company Property Checklist: List of company items to be returned
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