The Director Declaration Form is a fundamental corporate governance document required by Hong Kong law whenever a new director is appointed to a company's board. This form must be completed prior to or upon appointment and serves multiple purposes: it ensures compliance with the Companies Ordinance (Cap. 622), provides evidence of the director's consent to act, and creates a record of essential information and declarations required by law. The document includes personal details, professional qualifications, other directorships, and various statutory declarations regarding eligibility criteria. For listed companies, additional declarations are required to comply with Stock Exchange regulations. The form is particularly crucial for maintaining proper corporate governance records and protecting both the company and its stakeholders by ensuring director eligibility and transparency.
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1. Personal Information: Director's full legal name, date of birth, nationality, Hong Kong ID or passport number, and residential address
2. Contact Details: Business and personal contact information including email, phone numbers, and correspondence address
3. Professional Background: Current occupation, professional qualifications, and directorships in other companies
4. Statutory Declarations: Mandatory declarations regarding bankruptcy status, criminal convictions, disqualification orders, and conflicts of interest
5. Company Information: Details of the company for which the directorship is being declared
6. Legal Capacity Declaration: Declaration of mental capacity and legal ability to act as director
7. Compliance Confirmation: Confirmation of understanding and agreement to comply with director duties under Hong Kong law
8. Signature and Date: Space for director's signature, witness signature if required, and date of declaration
1. Listed Company Declarations: Additional declarations required for directors of listed companies, including share holdings and connected transactions
2. Banking Director Supplements: Additional declarations required for directors of banking institutions under the Banking Ordinance
3. Cross-Directorship Disclosure: Detailed disclosure of other directorships when required for conflict assessment
4. Professional License Declaration: Declaration of professional licenses and standing for regulated industries
5. Independent Director Statement: Additional declarations required for independent non-executive directors
1. Schedule 1 - Directorship History: Detailed list of current and past directorships in the last 5 years
2. Schedule 2 - Share Interests: Declaration of shareholdings in the company and related corporations
3. Schedule 3 - Connected Persons: List of connected persons and their interests in the company
4. Appendix A - Supporting Documents: List of required supporting documents (ID copies, professional certificates, etc.)
5. Appendix B - Statutory Requirements: Summary of key statutory requirements and duties of directors under Hong Kong law
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