The Termination Of Company Secretary Letter is essential when a company needs to formally end the appointment of its company secretary. This document, governed by English and Welsh law, is required for compliance with the Companies Act 2006 and must be filed with Companies House within 14 days of the change. It typically includes the effective date of termination, handover requirements, confidentiality obligations, and instructions for returning company property. The letter serves as official documentation for corporate records and helps ensure a smooth transition of secretarial responsibilities.
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1. Addressee Details: Full name and address of the company secretary being terminated
2. Termination Statement: Clear and unambiguous statement confirming the termination of appointment as company secretary
3. Effective Date: Specific date when the termination takes effect
4. Company Details: Company name, registration number, and registered office address
5. Handover Requirements: Specific list of documents, passwords, and responsibilities to be handed over
1. Notice Period Reference: Details of contractual notice period being observed or paid in lieu
2. Confidentiality Obligations: Reminder of ongoing confidentiality obligations and handling of sensitive information
3. Final Payment Details: Information about any final payments or settlements if the secretary was also an employee
4. Return of Company Property: List of company property to be returned and deadline for return
1. Companies House Form TM01: Official form for notifying the change of company secretary to Companies House
2. Handover Checklist: Detailed inventory of items, documents, and responsibilities to be transferred
3. Final Settlement Statement: Breakdown of any final payments or settlements (if applicable)
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