The Job Reference Letter For Employee Leaving (Arbeitszeugnis) is a fundamental document in German employment law that employers are legally obligated to provide when an employment relationship ends. This requirement applies regardless of the reason for termination, whether it's resignation, mutual agreement, or dismissal. The document must be issued in accordance with 搂109 of the German Trade Regulation Act (Gewerbeordnung) and 搂630 of the German Civil Code (BGB). It serves multiple purposes: documenting the employment relationship, providing a detailed assessment of the employee's performance and behavior, and supporting their future job applications. The content must follow established legal precedents and use standardized phrases that have specific meanings within German business culture. The letter must maintain a balance between truthfulness and benevolence, avoiding any statements that might hinder the employee's professional advancement while remaining accurate.
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1. Header Information: Company letterhead, date, and title 'Arbeitszeugnis' (Job Reference Letter)
2. Personal Details: Employee's full name, date of birth (optional), and current job title
3. Employment Period: Precise start and end dates of employment
4. Job Description: Detailed description of the employee's role, responsibilities, and position within the company hierarchy
5. Performance Assessment: Evaluation of the employee's performance, including quality of work, knowledge, capabilities, and work style
6. Behavioral Assessment: Description of the employee's conduct towards superiors, colleagues, and clients/customers
7. Reason for Departure: Standard phrase indicating the employee is leaving, typically noting it was at their own request
8. Closing Formula: Expression of regret at departure, thanks, and good wishes for the future
9. Signature Block: Place, date, company representative's signature with name and position
1. Special Achievements: Notable projects, successful initiatives, or special responsibilities, included when the employee has specific accomplishments worth highlighting
2. Training and Development: Additional qualifications or training completed during employment, included when relevant to career progression
3. Management Responsibilities: Details about team leadership and management duties, included for employees who held supervisory positions
4. International Experience: Information about international assignments or cross-border responsibilities, included when applicable
5. Special Skills: Specific technical or soft skills that are particularly noteworthy, included when they add significant value to the reference
1. Certificate Copies: Copies of relevant certificates or qualifications obtained during employment (if referenced in the main letter)
2. Project List: Detailed list of major projects (only in specific cases where agreed with employee and relevant to future employment)
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