The Rejection Letter After Interview is a crucial document in the Swiss recruitment process, used to formally communicate a negative hiring decision to candidates who have completed the interview stage. It serves multiple purposes: maintaining professional relationships, ensuring legal compliance, and protecting the company's reputation. The document must adhere to Swiss federal regulations, including the Federal Act on Data Protection (FADP) and the Swiss Code of Obligations, while considering anti-discrimination laws and fair hiring practices. It should be used after any formal interview process where a decision has been made not to proceed with a candidate's application. The content typically includes appreciation for the candidate's time, a clear communication of the decision, and may optionally include feedback provisions or information about future opportunities, depending on company policy and strategic considerations.
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1. Recipient Details: Full name and address of the candidate
2. Date: Current date of the letter
3. Reference Line: Reference to the position applied for and interview date
4. Salutation: Professional greeting using the candidate's name
5. Appreciation: Thank you message for the candidate's time and interest
6. Decision Communication: Clear but polite communication of the negative decision
7. Professional Closing: Formal closing and signature block with company details
1. Reason for Decision: Brief, general explanation of the decision if appropriate and when it won't create legal exposure
2. Future Opportunities: Statement about keeping the candidate's application for future positions, if company policy allows
3. Feedback Offer: Offer to provide specific feedback about the interview, if company policy allows
4. Return of Documents: Information about returning any physical documents if provided by the candidate
5. Data Protection Notice: Information about handling of candidate's personal data and retention period
1. Interview Feedback Form: Optional attachment if providing detailed feedback to the candidate
2. Data Privacy Statement: Document outlining how the candidate's data will be handled, stored, or deleted
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