A Reference Letter For Dismissed Employee is a mandatory document under Swiss employment law, specifically required by Article 330a of the Swiss Code of Obligations. This document must be provided to any employee upon the termination of their employment relationship, regardless of the reason for dismissal. The reference letter serves multiple purposes: it provides official documentation of employment history, offers a detailed account of the employee's responsibilities and achievements, and assists in future job searches. The document must balance truthfulness with benevolence, avoiding any statements that could unnecessarily hinder the employee's professional future while maintaining accuracy. In Switzerland, these letters follow a specific format and use carefully chosen language that has developed specific meanings in professional contexts.
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1. Header Information: Company letterhead, date, and clear indication that this is a reference letter (Arbeitszeugnis)
2. Personal Information: Employee's full name, date of birth, and nationality (if relevant)
3. Employment Period: Precise start and end dates of employment
4. Position and Role: Detailed description of the employee's position(s) and main responsibilities
5. Performance Assessment: Evaluation of the employee's work quality, reliability, and efficiency
6. Conduct Statement: Description of the employee's behavior towards supervisors, colleagues, and clients
7. Reason for Departure: Brief, neutral statement about the employment termination
8. Closing Formula: Standard closing with future wishes and signature block
1. Professional Development: Details about training, certifications, or skills acquired during employment - include when the employee has undertaken significant professional development
2. Special Projects: Mention of significant projects or achievements - include for employees who led or contributed to notable initiatives
3. Management Responsibilities: Details about team leadership and management duties - include for employees who held supervisory positions
4. Languages: Language skills and proficiency levels - include for positions where language skills were relevant
5. International Experience: Details about international assignments or cross-border responsibilities - include for roles with international scope
1. Position History Appendix: Detailed list of different positions held within the company, if the employee had multiple roles - attach when career progression needs to be documented in detail
2. Project List: Comprehensive list of major projects and achievements - attach for technical or project-based roles where detail is important
3. Certification Copies: Copies of relevant certificates obtained during employment - attach when professional certifications are particularly relevant to future employment
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