The Employee Transfer Letter Due To Poor Performance is a crucial document in Australian employment practice, used when an organization identifies that an employee's skills or performance might be better suited to an alternative role. This document is typically implemented after documented performance discussions and when termination is not the preferred option, but a change in role might benefit both the organization and the employee. It must comply with Australian employment law, including the Fair Work Act 2009 and relevant state legislation, and should be prepared in consultation with HR to ensure proper documentation of the transfer process. The letter serves multiple purposes: it formally notifies the employee of the transfer decision, documents the performance concerns, outlines the new role and expectations, and provides a record of the employment variation for future reference.
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1. Letter Header: Company letterhead, date, reference number, and employee's details
2. Subject Line: Clear indication that this is regarding position transfer
3. Performance Context: Brief, factual summary of performance issues and previous discussions/warnings
4. Transfer Details: Specific information about the new position, including role title, department, location, and reporting relationships
5. Terms and Conditions: Any changes to employment terms, including salary adjustments if applicable
6. Effective Date: Clear statement of when the transfer will take effect
7. Expectations: Clear outline of performance expectations in the new role
8. Acknowledgment: Space for employee signature and date to confirm receipt and acceptance
1. Probationary Period: Include when a probationary period will apply to the new position
2. Training Support: Include when specific training or support will be provided in the new role
3. Union Consultation: Include when relevant union agreements require notification or consultation
4. Relocation Details: Include when the transfer involves changing work location or site
5. Benefits Adjustment: Include when there are changes to employee benefits or allowances
6. Performance Improvement Plan: Include when a formal PIP will be implemented in the new role
1. Current Position Description: Details of the employee's current role and responsibilities
2. New Position Description: Comprehensive description of the new role and its requirements
3. Performance Review Summary: Summary of recent performance reviews and improvement discussions
4. Transfer Timeline: Detailed timeline for the transition between roles
5. Organizational Chart: Shows the new reporting structure and team organization
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